Privacy Policy

1. INTRODUCTION

Water City Music is committed to ensuring that the privacy of all its contacts is protected. This Privacy Policy explains how we use information we collect about you, how you can instruct us if you prefer to limit the use of that information and procedures we have in place to safeguard your privacy.

2. THE INFORMATION WE COLLECT AND HOW WE USE IT

CONTRACT PURPOSES

We have a database of suppliers and will use the information relating to them in order to fulfil our contracts with these suppliers. This information will include name, address, email address, phone number, bank details and the nature of the supplies offered.

SCHOOLS AND TEACHERS

Since our primary charitable purpose is to provide opportunities for young people to make music, we have a database of school and their teachers. This enables us to contact schools and teachers when and where we can provide these opportunities. The information consists of names of schools and teachers, addresses, email addresses and phone numbers. We do not keep personal details of school pupils.

FUNDRAISING AND SUPPORTERS

Water City Music relies on its supporters to raise funds for our activities. As a result we hold data on individuals, charities, other grant givers and companies. This data is collected and processed for purposes that are in our legitimate organisational interests. We shall use it to:

  • Inform you of events you may be interested in;
  • Invite you to support our activities;
  • For administrative purposes such as accounting;
  • Invite you to contribute to Water City Music’s funding;
  • Reclaim Gift Aid on your donations if applicable.
  • We shall always consider your right to privacy and ensure that our use of data is proportionate.

3. HOW WE PROTECT YOUR PERSONAL INFORMATION

We are committed to protecting your personal information and implement appropriate security measures to protect it against any unauthorised or unlawful processing and against accidental loss, destruction or damage.

4. CHOICES AVAILABLE TO THOSE ON OUR DATABASE

You have the right to object to any processing of data we carry out on your behalf. You may opt out of any or specific contact with us by contacting any one of the Water City Music Trustees. You may request a copy of the information we hold about you. You may request that we amend the data we hold about you though we reserve the right to verify any requests.

5. CONCERNS OR COMPLAINTS

If you have any concerns or complaints concerning the data we hold about you, please contact any one of the Water City Music Trustees.

6. YOUR DATA IN RELATION TO THIRD PARTIES

It is not our policy to provide any data we hold to any third parties. If we do decide to provide data to third parties we shall only do so with your explicit consent.

7. DATA PROTECTION OFFICERS

Water City Music, being a small charity, is not required to have a designated data protection officer.

8. REVIEWING POLICY

The policy will be reviewed from time to time and updated when required to comply with new legislation and to ensure it remains relevant.

June 2018