Privacy Policy

WATER CITY MUSIC (the Charity)

Amended policy agreed by the Board on 12 April 2021

1. Introduction

The Charity is committed to ensuring that the privacy of all its contacts is protected.  This Privacy Policy explains how we use information we collect about individuals, how they can instruct the Charity if the individual prefers to limit the use of that information and procedures in place to safeguard their privacy.  A copy of the Charity’s full GDPR Policy is available on request.

2.  The information the Charity collects and how it is used

Contract Purposes

We have a database of suppliers and third parties and will use the information relating to them in order to fulfil our contracts.  This information will include name, address, email address, phone number, bank details and the nature of the supplies offered.

Schools and Teachers

Since our primary charitable purpose is to provide opportunities for young people to make music, we have a database of school and their teachers.  This enables us to contact schools and teachers when and where we can provide these opportunities.  The information consists of names of schools and teachers, addresses, email addresses and phone numbers.  We do not keep personal details of school pupils.

Other stakeholders including Fundraisers and Supporters

The Charity relies on its stakeholders to raise funds for its activities.  As a result we hold data on individuals, charities, other grant givers, companies and other organisations. This data is collected and processed for purposes that are in our legitimate organisational interests. We shall use it to:

  • inform about events that may be of interest;
  • send invitations to support our activities;
  • for administrative purposes such as accounting;
  • send invitations to contribute to the Charity’s funding;
  • reclaim Gift Aid on donations if applicable.

We shall always consider an individual’s right to privacy and ensure that our use of data is proportionate.

3. How we protect your personal information

We are committed to protecting all personal information and implement appropriate security measures to protect it against any unauthorised or unlawful processing and against accidental loss, destruction or damage.

4. Choices available to those on our database

Individuals have the right to object to any processing of data we carry out on their behalf.  Individuals may opt out of any or specific contact with us by contacting any one of the Charity’s Trustees or Administrators.  Copies of the information hold about individuals may be requested and amendments may be requested to the data we hold about though we reserve the right to verify any requests.

5. Concerns or complaints

If there are any concerns or complaints concerning the data we hold, contact should be made with any one of the Charity’s Trustees or Administrators.

6. Personal data in relation to third parties

It is not our policy to provide any data we hold to any third parties.  If we do decide to provide data to third parties we shall only do so with explicit consent.

7. Data Protection Officers

Although the Charity is not required to have a designated data protection officer, the Chair of the Board has been appointed as the data protection officer.

8. Reviewing Policy

The policy will be reviewed from time to time and updated when required to comply with new legislation and to ensure it remains relevant.

April 2021